How to Submit LaTeX Manuscripts in (Springer) Editorial Manager

My experience with people behind the editorial processes of journal manuscripts have always been excellent. In contrast, the underlying technology can be a bit painful to deal with. I hope this howto is useful to other brave scientists who are fighting with Editorial Manager.

I know that you are supposed to write your manuscript to Journals like Springer Requirements Engineering in Word. But consider the situation where you are elaborating on an idea that was published at an conference (potentially with proceedings at Springer LNBIP or LNCS, who recommend to use LaTeX!!). In such cases, it is not unlikely that some content already exists in LaTeX, but more importantly, you and your co-authors have setup a workflow that works with LaTeX. Or you already wrote the manuscript in LaTeX, only then discovering that you should use word.

Anyway. Stop. Pause. Consider converting your (finished?) manuscript into a Word file anyway. How much work can that be? 1-2 days? Perhaps a little more, if you need to redraw Figures or Tables.

It will be really hard to be quicker with LaTeX – which is really frustrating. If you want to give it a try anyway, you might want to read this how-to by the American Society of Civil Engineers or this complementing blog post by Chris Salter.

Here is what worked for me:

  1. You want to have one .tex file. So inline all your includes and inputs. Reason: Submitting 15 or more .tex files will be a lot of pain later.
  2. Inline also the bibliography. Open your .bbl file, copy everything and replace your \bibliography command with the content. Reason: I could not make the solution with uploading the bbl file as manuscript file work.
  3. Upload the resulting tex file as your manuscript.
  4. Upload your figures as PDF (or: PS) and classify them as Figures. Theywill be used correctly. But remember to include them with file-extension, e.g.:

If there are still problems, it is likely that you are using a fancy LaTeX package (in my case, either rotate or subfig, I am still not sure). What I finally did is: Compile each figure and table that relies on these packages into a single page, using the same preamble as the rest of the document (note: you can upload these files as Table type). Then, include the resulting PDF as graphic and selecting an appropriate viewport:

\includegraphics[viewport=30 265 550 730,clip=true, width=\textwidth]{Table9.pdf}

One more remark: You cannot upload a new version of your manuscript with the same filename. That is: You can upload it, but the build will fail. That is mean, because the build takes a while.

On the positive, while waiting for the build to finish you can write blog posts. Also, PDF Figures work, which is a major improvement over an experience with a previous submission via editorial manager a few years ago…



7 thoughts on “How to Submit LaTeX Manuscripts in (Springer) Editorial Manager

  1. Thank you. This was very helpful. My main issue was the bib file. Once I copied it into my Tex file as you have recommended. It worked just fine.

    • Thanks, good to know that this is helpful. It is so frustrating to struggle with such technical issues when you think that your work is finished. And yes, the bibliography is really one of the top troublemakers here. I wonder why this is so hard to solve on server side. Better support for LaTex would be such a good service to authors.

  2. Hello,
    Thanks for the information about how to add bib files.
    I have another problem is that the figures do not appear in the same place after building the files at their servers (editorial board). I want to have the same output of them in my PC.

    • Hi Mohamed, thanks for your feedback. Sadly, I do not have any idea on how to solve that particular problem. I did not encounter it, or I might not have cared too much – if the paper gets accepted there is still time to do the final layouting and most often I was then working with wonderful and very skilful editors.

      Some ideas though: Did you check whether your local installation defaults to the same paper size then the Springer server? Do you encounter the problem with specific layouting parameters for the figure (e.g. when you specify [h] or [b])? Is it only the figures or also the text that is layouted differently?

      I hope you will achieve satisfactory results! Please let us know about any further tricks you learn!

    • True, that is a problem. As indicated in the blog post, I tried to get rid of the more difficult packages (like rotate). I added my tables as Figures (PDF), and included them. Perhaps you could find a similar workaround in your case? Could you give more details? Could you narrow down which packages are causing problems?

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